4 Ways Email Archiving Solves Compliance Concerns for FinTech Businesses

Last updated on October 3rd, 2023 at 11:11 pm

The FinTech industry has been rapidly changing. Proper email archiving is one method of remaining in compliance.

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The advent and subsequent rapid development of the FinTech industry has completely reshaped the financial landscape. Whether you are buying a new pair of shoes online, transferring your friend some petty cash, or managing your business’ entire financial plan – it’s all made possible due to the amazing innovators operating in the FinTech (Financial Technology) industry. 

Creating secure, functional, and efficient solutions within the FinTech environment can be quite challenging due to a myriad of reasons. Still, the progress has been astounding so far, regardless of the inevitable battle with a constantly changing ecosystem of potential threats as well as regulations and compliance concerns that one simply must tackle as professionally as possible. 

This has caused various issues for FinTech-based businesses as there are numerous companies and organizations that lack the resources to have a dedicated department for these purposes. 

However, as this heavily regulated industry demands these entities to always be up to date and compliant, they need to learn how to keep up. One of the vital aspects of this entire mechanism is taking proper care of email archiving, which is why we decided to provide you with 4 crucial ways email archiving solutions can help FinTech organizations solve compliance concerns.

Improved Data Security 

Protecting your data, whether it is invaluable company secrets or consumer information, is among the most pertinent aspects of running a business. In the FinTech niche, data protection is even more important, especially when you take into account that these security rules and regulations tend to differ across the globe depending on the country, or even region. 

The EU has its own set of rules as GDPR has enforced data protection rules across all EU states, the US has its own laws looked after by the Federal Trade Commission (FTC) and the Consumer Financial Protection Bureau (CFPB), and so on. The businesses need to pay close attention to protecting their own data as well as the data belonging to their clients, and a huge part of this protection compliance is email archiving, which is why they often outsource this type of service for these purposes. 

It helps with proper data security and enables accessibility in cases when a company needs fast retrieval of pertinent data requested by a regulatory body, typically for investigation purposes. The retrievals have time frames during which a business must respond to these requests and make sure the necessary data is available to regulatory bodies. 

P2P (Peer to Peer) Lending

Peer-to-peer lending services have become a rather controversial subject lately, with certain cases of fraud emerging in China. This prompted countries around the globe to revisit and tighten up the P2P rules and regulations. In the UK, for example, the FCA requires peer-to-peer lending services to inform investors about potential risks by providing detailed data on this matter. 

FinTech organizations should ensure they can access and retrieve any information at all times should it be requested by a regulatory body. Opting for email archiving solutions that you can search through is the way to do it elegantly and without much hassle.

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Secure Payment-Related Data

The sensitive data is being transferred with almost every payment that is being made, which is why there are regulatory systems that FinTech companies must abide by in order to protect this sensitive data that includes receipts, invoices, and other documents containing similar information. Secure email archiving solves this issue and makes sure your company doesn’t face any fines, which can be $20+ million. 

Money Laundering / Customer Due Diligence / Terrorist Funding

Unfortunately, the organizations that operate within the FinTech industry revolve around services and products that can be exploited by terrorist groups and other lawbreakers for various unlawful purposes including money laundering, terrorist attacks, identity theft, and other similar frauds. Naturally, there are various regulations that deal with these scenarios, and it is up to the FinTech organizations to make sure their customer data is secured as the aforementioned criminals are always on the lookout for sensitive information as well as systems and pieces of software for these illegal deeds. 

Having an email archiving solution in place enables companies to set up proper retention policies that will make sure all sensitive data is preserved and retrievable, therefore minimizing the chances of it being hacked and stolen. This solution protects important data from potential in-house information abuse by your own personnel as well. 


The amount of data that circulates across the FinTech industry and thousands of businesses across the globe is vast. The importance and vulnerability of that data are vast as well, which is why the organizations operating in this niche must ensure that their business exercises all required measures to protect the data. Being entirely compliant in this context involves email archiving as one of its crucial moving parts, and as this regulatory landscape tends to change and be updated rather often, it is a smart move to consider working with an email archiving provider that can take care of all the technicalities related to these issues.

Business Consultant | + posts

Jacob Wilson is a business consultant, and an organizational psychologist, based in Brisbane. Passionate about marketing, social networks, and business in general. In his spare time, he writes a lot about new business strategies and digital marketing for Bizzmark blog.

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